Procurement and Office Administrator at CERIC-ERIC

Deadline for application: 10 December, 2016

Job description

We are looking for a Procurement and Office Administrator to arrange and manage all aspects of CERIC-ERIC procurement, and to assist the Chief administrative officer in carrying out the responsibilities of the accounting department of the Consortium.

Duties and Responsibilities:

  • Conducting the procurement in compliance with the internal procedures and regulations of the Consortium;
  • Market research and identification of new products and suppliers;
  • Preparation of procurement orders, analysis of the proposals from suppliers, evaluation and monitoring of contracts;
  • Taking care of the documentation archive and inventories;
  • Maintaining records and follow up files of procurement, shipments, and related matters;
  • Coordination with the team to plan and schedule procurement in advance;
  • Making travel arrangements within the Consortium’s policies for CERIC-ERIC employees, collaborators and external researchers;
  • Creation and maintenance of travel administration database and reports;
  • Completion of general ledger operations;
  • Monthly closings and preparation of monthly financial statements;
  • Reconciliation and maintenance of balance sheet accounts;
  • Administration of receivable and payable accounts;
  • Assistance in preparing budgets and forecasts;
  • Assistance in the preparation and coordination of the audit process and assistance with year-end closings;
  • Undertaking of ad hoc project work and other duties when required.

Qualifications and other Requirements:

  • High school diploma / University degree;
  • Proven experience in similar jobs;
  • Excellent written, verbal and telephone communication skills;
  • Fluency in English and Italian (written and oral skills) is a must;
  • Other key competencies: critical thinking and problem solving skills, planning and organizing, communication skills, adaptability, team-work, accuracy;
  • Good team player with a flexible approach.
  • Knowledge of Zucchetti – AdHoc Enterprise accounting software will be considered an advantage.
  • Very good knowledge of MS office (especially Word and Excel).

Conditions of employment

The position will be based in Basovizza, Trieste, Italy.
The main working language is English.
Full time, fixed term contract, initial 12 months renewable for additional 24 months.
The offered compensation will commensurate with qualifications and experience.
Benefits include meal vouchers, health insurance, education and training.
33 days holiday + Bank holidays

If you think you might be a perfect match for our company, send your motivation letter and CV, written in English, to the e-mail address with the following subject: CERIC-ERIC: Procurement and office administrator